How to Manage Employee Equipment in Hunter HR Employee Files?

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How to Manage Employee Equipment in Hunter HR?

Adding, Editing, and Deleting Equipment in an Employee File

The Hunter AI recruitment and employee file management system lets you easily and systematically manage each employee’s equipment list — including documenting items that were issued, updating them when needed, or removing them when they are no longer relevant.
This process helps you manage organizational accountability, ensure equipment is returned at the end of employment, and keep the employee file accurate and up to date.
In this article, we’ll walk you through the simple steps and show you how to perform these actions, so you can manage equipment in an organized and focused way while keeping employee data consistently up to date.

Accessing the Equipment Tab in the Employee Card

1. Open the relevant employee card.
2. Go to the “Equipment” tab in the top menu.

Adding Equipment to an Employee

1. Click “Add”
2. Fill in the following fields:
   • Item Type – select from the existing list.
   • Receipt Date – the date the item was issued to the employee.
   • Returned – check if applicable.
   • Notes / Description – you can enter an additional text description.
3. When done – click “Add” to save to the employee file.

After completing these steps, the added equipment will appear as follows:

Editing or Deleting an Existing Item

• To update an item:
  1. Select the item row in the Equipment tab.
  2. Click “Edit”.
  3. Make the required changes and click “Save”.

This is how it looks before the change:

This is how it looks after the change:

• To delete an item:
  1. Select the item row.
  2. Click “Delete”.
  3. Confirm the action.

This is how it looks before deletion:

This is how it looks after deletion:

Adding New Equipment to the Options List

If you want to add an equipment type that does not appear in the list (for example: laptop, headphones):

1. Go to Settings -> Lists.
2. In the Entity field, select: Employee.
3. In the List field, select: Clothing Details (which serves as the equipment category).
4. Click Add Item to List.

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Niloosoft is a leading provider of an advanced system for managing and tracking the employee recruitment and human resources process.


Niloosoft offers its clients solutions in the fields of human resources management, recruitment process management, and customer relationship management (CRM). Our solutions are suitable for freelancers as well as HR departments in companies that recruit personnel for their own needs and manage the recruitment process with the organization’s managers through a single platform.